Company Management Assistant

We are looking for an Assistant, preferably with relevant experience in an arts organisation, to join the Company Management team to provide administrative support for the Glyndebourne Festival & the Autumn Season. You should be organised, capable of working in a busy office environment and be flexible to work evenings and weekends. 

Key Tasks and Responsibilities

• In conjunction with the Head of Planning & Company Management and the Deputy Company Manager to produce and maintain the weekly rehearsal & performance schedule for the performing company, creative team and internal departments.
• Working closely with the Deputy Company Manager to assist in the scheduling of production rehearsals, music calls and fittings.
• To liaise with internal departments, creative teams and performers, ensuring all changes to the weekly schedule are appropriately communicated.
• To update and maintain the company management working documents.
• In conjunction with the Head of Planning & Company Management and the Deputy Company Manager to support the performing company & creative teams in all areas affecting their work at Glyndebourne such as induction, rehearsals, performances, travel, ticket requests and any health or personal matters.
• Assist in the coordination of all logistical and operational aspects of the artistic process, including transport and catering. 

Knowledge, Skills and Experience

• Previous administration experience 
• Excellent communication / interpersonal skills
• Highly organised and detailed approach to administration
• Excellent knowledge of  Google software & programmes
• Fast and accurate typing skills 
• Ability to problem solve and use own initiative
• Ability to work under pressure and to prioritise

• Experience working in an arts organisation
• Interest in Opera/Theatre

Critical Challenges

The Company Management Department is the focal point of contact of Glyndebourne for the performing company, production & music staff, and internal departments. The post holder will be required to manage routine administrative tasks with frequent interruptions in this busy office environment, and be able to work well under pressure. They will be required to take initiative, leading on specific tasks, and be able to staff the office alone, carrying additional responsibility involving key decision making.

Salary and Benefits

We can offer a salary of £495.19 per week/ £25,749.88 per annum pro rata

The contractual hours of work are 35 per week. However, you may be required to work additional hours to meet the demands of the role, which will include evenings and weekends. Overtime will be paid at a single hourly rate for any hours worked over 35 per week during the period of engagement.

We offer 6.6 weeks/ 33days holiday per year (pro rata) inclusive of Bank Holidays.

We can offer a beautiful working environment, and the chance to see world-class opera.  For those without their own transport we have a free minibus service to and from Lewes railway station. 

We also offer : 

• Free Pilates and Zumba classes, once a week
• Corporate Gym memberships
• An onsite Physiotherapist 
• Subsidised electric car charging
• Cycle to Work scheme
• Subsidised dining at our onsite restaurants
• Free tea and coffee
• Discount at the Glyndebourne shop
• Free on-site parking 
• Free minibus service to and from Lewes train station and Ringmer
• Discount at various highstreet retailers through the Glyndebourne benefits hub

How to Apply

Glyndebourne is an Equal Opportunities Employer and a Registered Charity. We promote equality, diversity and inclusion in our workplace and actively encourage applicants from all backgrounds to apply for vacancies, including ethnically diverse and disabled candidates, who are currently under-represented in our workforce.

To help us monitor the effectiveness of our commitment to diversity and inclusion and our supporting policies and procedures, we ask all job applicants to complete our anonymized and confidential Equal Opportunities monitoring form .

Please then apply by e-mail, sending your CV and covering letter to Ian Jackson- Head of Planning & Company Management, ian.jackson@glyndebourne.com 

The closing date for applications is Wednesday 5 February 2025 with interviews to be held on Monday 10 February.

As a Disability Confident Employer, we guarantee to interview all disabled applicants who meet the essential criteria for our vacancies. If relevant to you, please inform us of this in your covering letter. If you have any questions in relation to this please contact a member of the HR team at recruitment@glyndebourne.com. 

Glyndebourne commits to protecting your privacy. We will only use information about you in accordance with the Data Protection Act 2018 and other relevant legislation and regulations. Please see more information in our Company Privacy Notice on our website.